{"id":4430,"date":"2016-10-11T08:41:51","date_gmt":"2016-10-11T13:41:51","guid":{"rendered":"http:\/\/pmaworks.com\/observations\/?p=4430"},"modified":"2016-10-15T15:31:18","modified_gmt":"2016-10-15T20:31:18","slug":"4430","status":"publish","type":"post","link":"https:\/\/pmaworks.com\/observations\/4430\/","title":{"rendered":"Rock Your Coding World!  How to Evaluate Your Coding for Maximum Reimbursement"},"content":{"rendered":"<div id=\"attachment_4147\" style=\"width: 160px\" class=\"wp-caption alignleft\"><a href=\"http:\/\/pmaworks.com\/observations\/wp-content\/uploads\/2016\/06\/Lisa150x150wh.jpg\"><img loading=\"lazy\" decoding=\"async\" aria-describedby=\"caption-attachment-4147\" class=\"size-full wp-image-4147\" src=\"http:\/\/pmaworks.com\/observations\/wp-content\/uploads\/2016\/06\/Lisa150x150wh.jpg\" alt=\"Lisa J. Barnett\" width=\"150\" height=\"165\" \/><\/a><p id=\"caption-attachment-4147\" class=\"wp-caption-text\">Lisa J. Barnett<\/p><\/div>\n<p style=\"text-align: right;\"><a href=\"http:\/\/pmaworks.com\/observations\/wp-content\/uploads\/2016\/10\/2016-10-Article-3-Newsletter.pdf\">Download a PDF of this article<\/a><\/p>\n<p>Hello Friends in Chiropractic!<\/p>\n<p>Hope you had an awesome summer and took several opportunities to soak in some UV and Vitamin D.<\/p>\n<p>This month I\u2019d like to both expand on my July Medicare Documentation article and coach you on self-auditing evaluation and management (E\/M) coding for reimbursement. Are you consistently under-coding your E\/M services? It is not benefiting you to do this because more than likely you\u2019re meeting required elements and not getting the best reimbursement available.<\/p>\n<p>So, what exactly does an auditor, be it Medicare or a Commercial Payer look for in determining reimbursement for your evaluation and management services? It is pretty simple and based on both quality and as it turns out, more importantly, quantity of certain elements. Let\u2019s look in depth how you can self-audit your E\/M services*:<\/p>\n<p>First, a coding history and review. In 1992, the current E\/M codes were introduced as a result of a ten-year study by CMS<span style=\"color: #000000;\">(Centers for Medicare and Medicaid Services) and the AMA(American Medical Association). <\/span>Then in 1995 and 1997, CMS and the AMA developed documentation guidelines (DG) for use of these E\/M codes.<\/p>\n<p>Without re-inventing the wheel, let\u2019s lay out how you determine which code to use for your patient evaluations and management of care. To review,<\/p>\n<ul>\n<li>New patient E\/M codes include 99201, 99202, 99203, 99204, and 99205.<\/li>\n<li>Established patient E\/M, or re-exam, codes include 99211, 99212, 99213, 99214, and 99215.<\/li>\n<\/ul>\n<p>Charting out information from CMS and ACA\u2019s ChiroCode book, here is what we have as quantifiable elements to determine which code to bill for. Keep in mind that Necessity of Care drives our discussion below.<\/p>\n<p><em><span style=\"color: #00ff00;\"><strong>History, Exam, Complexity<\/strong><\/span><\/em> of decision-making are the three <span style=\"text-decoration: underline;\">main elements<\/span> in the evaluation and management note.<\/p>\n<p>Let\u2019s now diagram out for you each code and corresponding description of each element, using both New Patient and Established Patient criteria. What differences do you see? Which descriptions share commonality?<\/p>\n<p><strong>NEW PATIENT<br \/>\n<\/strong><\/p>\n<table border=\"\">\n<tbody>\n<tr>\n<td>\u00a0CODE<\/td>\n<td style=\"text-align: center;\">\u00a0<span style=\"color: #00ff00;\">HISTORY<\/span><\/td>\n<td style=\"text-align: center;\">\u00a0<span style=\"color: #00ff00;\">EXAM<\/span><\/td>\n<td>\n<p style=\"text-align: center;\">\u00a0<span style=\"color: #00ff00;\">COMPLEXITY OF DECISION-MAKING<br \/>\nIN\u00a0<\/span><span style=\"color: #00ff00;\">MANAGEMENT OF CARE<\/span><\/p>\n<\/td>\n<\/tr>\n<tr>\n<td><span style=\"color: #ff00ff;\">99201<\/span><\/td>\n<td>Focused\/Minor severity<\/td>\n<td>\u00a0Focused<\/td>\n<td style=\"text-align: left;\">Straightforward<\/td>\n<\/tr>\n<tr>\n<td><span style=\"color: #993366;\">99202<\/span><\/td>\n<td>\u00a0Expanded\/Low-to-moderate severity<\/td>\n<td>\u00a0Expanded<\/td>\n<td>\u00a0Straightforward<\/td>\n<\/tr>\n<tr>\n<td><span style=\"color: #ff0000;\">99203<\/span><\/td>\n<td>\u00a0Detailed\/Moderate Severity<\/td>\n<td>\u00a0 Detailed<\/td>\n<td>\u00a0Low<\/td>\n<\/tr>\n<tr>\n<td><span style=\"color: #ff9900;\">99204<\/span><\/td>\n<td>\u00a0Comprehensive\/Moderate to high\u00a0severity<\/td>\n<td>\u00a0\u00a0Comprehensive<\/td>\n<td>\u00a0Moderate<\/td>\n<\/tr>\n<tr>\n<td><span style=\"color: #ff0000;\"><span style=\"color: #808000;\">99205<\/span><\/span><\/td>\n<td>\u00a0Comprehensive<\/td>\n<td>\u00a0\u00a0Comprehensive<\/td>\n<td>\u00a0High<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>&nbsp;<\/p>\n<p><strong>ESTABLISHED\u00a0PATIENT<\/strong><\/p>\n<table border=\"\">\n<tbody>\n<tr>\n<td>\u00a0CODE<\/td>\n<td style=\"text-align: center;\">\u00a0<span style=\"color: #00ff00;\">HISTORY<\/span><\/td>\n<td style=\"text-align: center;\">\u00a0<span style=\"color: #00ff00;\">EXAM<\/span><\/td>\n<td>\n<p style=\"text-align: center;\"><span style=\"color: #00ff00;\">COMPLEXITY OF DECISION-MAKING IN\u00a0<\/span><span style=\"color: #00ff00;\">MANAGEMENT OF CARE<\/span><\/p>\n<\/td>\n<\/tr>\n<tr>\n<td><span style=\"color: #ff00ff;\">99211<\/span><\/td>\n<td>No key component(s) required<\/td>\n<td>No key component(s) \u00a0required<\/td>\n<td>No Key component<\/td>\n<\/tr>\n<tr>\n<td><span style=\"color: #993366;\">99212<\/span><\/td>\n<td>Expanded\/Low-to-moderate severity<\/td>\n<td>Expanded<\/td>\n<td>Straightforward<\/td>\n<\/tr>\n<tr>\n<td><span style=\"color: #ff0000;\">99213<\/span><\/td>\n<td>Detailed\/Moderate severity<\/td>\n<td>Detailed<\/td>\n<td>Low<\/td>\n<\/tr>\n<tr>\n<td><span style=\"color: #ff9900;\">99214<\/span><\/td>\n<td>Comprehensive\/Moderate to high severity<\/td>\n<td>Comprehensive<\/td>\n<td>Moderate<\/td>\n<\/tr>\n<tr>\n<td><span style=\"color: #ff0000;\"><span style=\"color: #808000;\">99215<\/span><\/span><\/td>\n<td>Comprehensive<\/td>\n<td>Comprehensive<\/td>\n<td>High<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>&nbsp;<\/p>\n<p>Building on that, here are the quantified <em><span style=\"color: #808080;\">components<\/span><\/em> indicating the <span style=\"text-decoration: underline;\">minimum<\/span> number of each component\u2019s required presence in the note to code appropriately and at the maximum level:<\/p>\n<p><strong>NEW PATIENT<span style=\"color: #808080;\">\u00a0<\/span><\/strong><\/p>\n<table border=\"\">\n<tbody>\n<tr>\n<td><\/td>\n<td style=\"text-align: center;\" colspan=\"4\"><span style=\"color: #00ff00;\">HISTORY<\/span><\/td>\n<td style=\"text-align: center;\">\u00a0<span style=\"color: #00ff00;\">EXAM<\/span><\/td>\n<td colspan=\"3\">\n<p style=\"text-align: center;\">\u00a0<span style=\"color: #00ff00;\">COMPLEXITY OF DECISION-MAKING<br \/>\nIN\u00a0<\/span><span style=\"color: #00ff00;\">MANAGEMENT OF CARE<\/span><\/p>\n<\/td>\n<\/tr>\n<tr>\n<td>\u00a0Code<\/td>\n<td style=\"text-align: center;\"><span style=\"color: #808080;\">Chief Complaint<\/span><\/td>\n<td style=\"text-align: center;\"><span style=\"color: #808080;\">HX \u00a0of Present Illness<\/span><\/td>\n<td style=\"text-align: center;\"><span style=\"color: #808080;\">\u00a0Review of Systems<\/span><\/td>\n<td style=\"text-align: center;\"><span style=\"color: #808080;\">Past Family\/ Social HX<\/span><\/td>\n<td style=\"text-align: center;\"><span style=\"color: #808080;\">\u00a0Exam (1997 DG)<\/span><\/td>\n<td style=\"text-align: center;\"><span style=\"color: #808080;\">\u00a0Diagnoses<\/span><\/td>\n<td style=\"text-align: center;\"><span style=\"color: #808080;\">\u00a0Data to be reviewed; # of Complaints<\/span><\/td>\n<td style=\"text-align: center;\"><span style=\"color: #808080;\">\u00a0Risk Factors<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"color: #ff00ff;\">99201<\/span><\/td>\n<td style=\"text-align: center;\">1<\/td>\n<td style=\"text-align: center;\">\u00a01<\/td>\n<td style=\"text-align: center;\">\u00a0N\/A<\/td>\n<td style=\"text-align: center;\">\u00a0N\/A<\/td>\n<td style=\"text-align: center;\">\u00a01 in affected body area<\/td>\n<td style=\"text-align: center;\">\u00a01<\/td>\n<td style=\"text-align: center;\">\u00a01<\/td>\n<td style=\"text-align: center;\">\u00a0Minimum<\/td>\n<\/tr>\n<tr>\n<td><span style=\"color: #993366;\">99202<\/span><\/td>\n<td style=\"text-align: center;\">1<\/td>\n<td style=\"text-align: center;\">\u00a01-3<\/td>\n<td>\u00a01<\/td>\n<td>N\/A<\/td>\n<td>\u00a01-5<\/td>\n<td>\u00a01<\/td>\n<td>\u00a01<\/td>\n<td>\u00a0Minimum<\/td>\n<\/tr>\n<tr>\n<td><span style=\"color: #ff0000;\">99203<\/span><\/td>\n<td style=\"text-align: center;\">1<\/td>\n<td style=\"text-align: center;\">\u00a04+<\/td>\n<td>\u00a02-9<\/td>\n<td>\u00a01<\/td>\n<td>\u00a06-11<\/td>\n<td>\u00a02<\/td>\n<td>\u00a02<\/td>\n<td>\u00a0Low<\/td>\n<\/tr>\n<tr>\n<td><span style=\"color: #ff6600;\">99204<\/span><\/td>\n<td style=\"text-align: center;\">1<\/td>\n<td style=\"text-align: center;\">\u00a04+<\/td>\n<td>\u00a010+<\/td>\n<td>\u00a02-3<\/td>\n<td>\u00a012+<\/td>\n<td>\u00a03<\/td>\n<td>\u00a03<\/td>\n<td>\u00a0Moderate<\/td>\n<\/tr>\n<tr>\n<td style=\"text-align: center;\"><span style=\"color: #808000;\">99205<\/span><\/td>\n<td style=\"text-align: center;\">1<\/td>\n<td style=\"text-align: center;\">4+<\/td>\n<td style=\"text-align: center;\">10+<\/td>\n<td style=\"text-align: center;\">2-3<\/td>\n<td style=\"text-align: center;\">All components<\/td>\n<td style=\"text-align: center;\">4<\/td>\n<td style=\"text-align: center;\">4<\/td>\n<td style=\"text-align: center;\">High<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>All <span style=\"color: #00ff00;\"><span style=\"color: #000000;\">3<\/span> <em>elements\u00a0<\/em><\/span><span style=\"color: #000000;\">are\u00a0<\/span>required in the new patient note to consider reimbursement: History, Exam, Complexity<\/p>\n<p><strong>ESTABLISHED\u00a0PATIENT<span style=\"color: #808080;\">\u00a0<\/span><\/strong><\/p>\n<table border=\"\">\n<tbody>\n<tr>\n<td><\/td>\n<td style=\"text-align: center;\" colspan=\"4\"><span style=\"color: #00ff00;\">HISTORY<\/span><\/td>\n<td style=\"text-align: center;\">\u00a0<span style=\"color: #00ff00;\">EXAM<\/span><\/td>\n<td colspan=\"3\">\n<p style=\"text-align: center;\">\u00a0<span style=\"color: #00ff00;\">COMPLEXITY OF DECISION-MAKING<br \/>\nIN\u00a0<\/span><span style=\"color: #00ff00;\">MANAGEMENT OF CARE<\/span><\/p>\n<\/td>\n<\/tr>\n<tr>\n<td>\u00a0Code<\/td>\n<td style=\"text-align: center;\"><span style=\"color: #808080;\">Chief Complaint<\/span><\/td>\n<td style=\"text-align: center;\"><span style=\"color: #808080;\">HX \u00a0of Present Illness<\/span><\/td>\n<td style=\"text-align: center;\"><span style=\"color: #808080;\">\u00a0Review of Systems<\/span><\/td>\n<td style=\"text-align: center;\"><span style=\"color: #808080;\">Past Family\/ Social HX<\/span><\/td>\n<td style=\"text-align: center;\"><span style=\"color: #808080;\">\u00a0Exam (1997 DG)<\/span><\/td>\n<td style=\"text-align: center;\"><span style=\"color: #808080;\">\u00a0Diagnoses<\/span><\/td>\n<td style=\"text-align: center;\"><span style=\"color: #808080;\">\u00a0Data to be reviewed; # of Complaints<\/span><\/td>\n<td style=\"text-align: center;\"><span style=\"color: #808080;\">\u00a0Risk Factors<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"color: #ff00ff;\">99201<\/span><\/td>\n<td style=\"text-align: center;\">1<\/td>\n<td style=\"text-align: center;\">N\/A<\/td>\n<td style=\"text-align: center;\">\u00a0N\/A<\/td>\n<td style=\"text-align: center;\">\u00a0N\/A<\/td>\n<td style=\"text-align: center;\">N\/A<\/td>\n<td style=\"text-align: center;\">N\/A<\/td>\n<td style=\"text-align: center;\">N\/A<\/td>\n<td style=\"text-align: center;\">\u00a0N\/A<\/td>\n<\/tr>\n<tr>\n<td><span style=\"color: #993366;\">99202<\/span><\/td>\n<td style=\"text-align: center;\">1<\/td>\n<td style=\"text-align: center;\">\u00a01-3<\/td>\n<td style=\"text-align: center;\">N\/A<\/td>\n<td style=\"text-align: center;\">N\/A<\/td>\n<td style=\"text-align: center;\">\u00a01-5<\/td>\n<td style=\"text-align: center;\">\u00a01<\/td>\n<td style=\"text-align: center;\">\u00a01<\/td>\n<td style=\"text-align: center;\">\u00a0Minimum<\/td>\n<\/tr>\n<tr>\n<td><span style=\"color: #ff0000;\">99203<\/span><\/td>\n<td style=\"text-align: center;\">1<\/td>\n<td style=\"text-align: center;\">1-3<\/td>\n<td style=\"text-align: center;\">\u00a01<\/td>\n<td style=\"text-align: center;\">\u00a01<\/td>\n<td style=\"text-align: center;\">\u00a06-11<\/td>\n<td style=\"text-align: center;\">\u00a02<\/td>\n<td style=\"text-align: center;\">\u00a02<\/td>\n<td>\u00a0Low<\/td>\n<\/tr>\n<tr>\n<td style=\"text-align: center;\"><span style=\"color: #ff6600;\">99204<\/span><\/td>\n<td style=\"text-align: center;\">1<\/td>\n<td style=\"text-align: center;\">\u00a04+<\/td>\n<td style=\"text-align: center;\">\u00a02-9<\/td>\n<td style=\"text-align: center;\">\u00a02+<\/td>\n<td style=\"text-align: center;\">\u00a012+<\/td>\n<td style=\"text-align: center;\">\u00a03<\/td>\n<td style=\"text-align: center;\">\u00a03<\/td>\n<td>\u00a0Moderate<\/td>\n<\/tr>\n<tr>\n<td style=\"text-align: center;\"><span style=\"color: #808000;\">99205<\/span><\/td>\n<td style=\"text-align: center;\">1<\/td>\n<td style=\"text-align: center;\">4+<\/td>\n<td style=\"text-align: center;\">10+<\/td>\n<td style=\"text-align: center;\">2+<\/td>\n<td style=\"text-align: center;\">All components<\/td>\n<td style=\"text-align: center;\">4<\/td>\n<td style=\"text-align: center;\">4<\/td>\n<td style=\"text-align: center;\">High<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>Two (2) out of the <span style=\"color: #00ff00;\"><span style=\"color: #000000;\">3<\/span><em> elements<\/em><\/span>\u00a0<span style=\"color: #000000;\">are<\/span> required in the established patient note to consider reimbursement: History, Exam, Complexity<\/p>\n<p>As you may deduce from the above established patient table, 99211\u2019s are rarely used in chiropractic offices. Can you see why?<\/p>\n<p>Additionally, give your current score an extra two points for management of care, i.e., reviewing old records and summarizing in the note stability\/worsening of condition, or, two points for obtaining history from someone other than the patient. Add one point for diagnostics performed and reviewed, (i.e., x rays).<\/p>\n<p>Finally, make sure to attached your -25 modifier on all E\/M codes if you are giving a CMT on the same DOS.<\/p>\n<p>Have a specific patient in mind and you\u2019d like to find out if you coded and billed at the most appropriate and highest level? <strong>Contact me on how you can qualify for a complimentary audit! \u00a0Call 920.334.4561 or email lisa@pmaworks.com<\/strong><\/p>\n<p>Sincerely in Chiropractic,<\/p>\n<p>Lisa Barnett,<br \/>\nPM&amp;A Coach and Consultant<br \/>\nWhere Managing by Numbers and Progress Says It All.<br \/>\n<em>My purpose is to be the Best Chiropractic Advocate in the World<\/em><\/p>\n<hr \/>\n<p>*EHR systems may already have built-in features to automate the components for you via their macros\/templates.References:<\/p>\n<ul>\n<li>American Chiropractic Association ChiroCode Deskbook, 2014-2017<\/li>\n<li>Centers for Medicare and Medicaid Services, 1997 Documentation Guidelines for Evaluation\/Management Services, Reference II, Medicare Physician Guide, A Resource for Resident Physicians, Practicing Physicians, and Other Healthcare Professionals<\/li>\n<li>Centers for Medicare &amp; Medicaid Services, Medicare Learning Network, ICN006764, August 2015, <a href=\"https:\/\/www.cms.gov\/Outreach-and-Education\/Medicare-Learning-Network-MLN\/MLNEdWebGuide\/Downloads\/97Docguidelines.pdf\">https:\/\/www.cms.gov\/Outreach-and-Education\/Medicare-Learning-Network-MLN\/MLNEdWebGuide\/Downloads\/97Docguidelines.pdf<\/a><\/li>\n<li>Gwilliam, Evan M., DC, MBA, BS, CPC, NCICS, CCPC, CCCPC, CPC-I, MCS-P, CPMA<\/li>\n<\/ul>\n<p><span style=\"text-decoration: underline;\"><span style=\"color: #808080; text-decoration: underline;\">List of Components:<\/span><\/span><br \/>\n<span style=\"text-decoration: underline;\">History of Present Illness &#8211; Elements:<\/span><br \/>\nLocation (example: left leg); Quality (example: aching, burning, radiating pain); Severity (example: 90 on a scale of 1 to 100); Duration (example: started 3 days ago); Timing (example: constant or comes and goes); Context (example: lifted large object at work); Modifying factors (example: better when ice\/heat is applied); and Associated signs and symptoms (example: numbness in toes)<\/p>\n<p><span style=\"text-decoration: underline;\">Review of Systems:<\/span><br \/>\nConstitutional Symptoms (for example, fever, weight loss); Eyes; Ears, Nose, Mouth, Throat; Cardiovascular; Respiratory; Gastrointestinal; Genitourinary; Musculoskeletal; Integumentary (skin and\/or breast); Neurological; Psychiatric; Endocrine; Hematologic\/Lymphatic; and Allergic\/Immunologic<\/p>\n<p><span style=\"text-decoration: underline;\">Past Family\/Social History:<\/span><br \/>\nPast history includes experiences with illnesses, surgeries, injuries, and treatments\/medications. Family history includes a review of medical events, diseases, and conditions that may place the patient at risk. Social history includes an age-appropriate review of past and current lifestyle activities.<\/p>\n<p>To download the article in it&#8217;s entirety click the here [<a href=\"http:\/\/pmaworks.com\/observations\/wp-content\/uploads\/2016\/10\/2016-10-Article-3-Newsletter.pdf\">LINK<\/a>]<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Download a PDF of this article Hello Friends in Chiropractic! Hope you had an awesome summer and took several opportunities to soak in some UV and Vitamin D. This month I\u2019d like to both expand on my July Medicare Documentation &hellip; <a href=\"https:\/\/pmaworks.com\/observations\/4430\/\">Continue reading <span class=\"meta-nav\">&rarr;<\/span><\/a><\/p>\n","protected":false},"author":9,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[285,64],"tags":[361,22,23,66,377,367],"class_list":["post-4430","post","type-post","status-publish","format-standard","hentry","category-icd-10","category-medicare-audit","tag-chiropractic","tag-chiropractic-reimbursement","tag-insurance","tag-medicare","tag-michel","tag-petty"],"_links":{"self":[{"href":"https:\/\/pmaworks.com\/observations\/wp-json\/wp\/v2\/posts\/4430","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/pmaworks.com\/observations\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/pmaworks.com\/observations\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/pmaworks.com\/observations\/wp-json\/wp\/v2\/users\/9"}],"replies":[{"embeddable":true,"href":"https:\/\/pmaworks.com\/observations\/wp-json\/wp\/v2\/comments?post=4430"}],"version-history":[{"count":24,"href":"https:\/\/pmaworks.com\/observations\/wp-json\/wp\/v2\/posts\/4430\/revisions"}],"predecessor-version":[{"id":4466,"href":"https:\/\/pmaworks.com\/observations\/wp-json\/wp\/v2\/posts\/4430\/revisions\/4466"}],"wp:attachment":[{"href":"https:\/\/pmaworks.com\/observations\/wp-json\/wp\/v2\/media?parent=4430"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/pmaworks.com\/observations\/wp-json\/wp\/v2\/categories?post=4430"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/pmaworks.com\/observations\/wp-json\/wp\/v2\/tags?post=4430"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}